Special Meeting/Workshop

1. Convene: 3:35 p.m.
2. Public Comments: None
3. Phase II Statement of Work #3 to eVerge Consulting Agreement
   Motions:
   

   I recommend that the School Board approve the Award of Statement of Work No. 3 with eVerge Group, Inc. for PeopleSoft Implementation Services, Phase II not to exceed the amount of $5,815,275, and authorize the Board Chairman and Superintendent to sign all related documents.	-	PASS
   Minutes: Negotiations resulted in the attached Statement of Work No. 3 for Phase II of the implementation services. Phase II will consist of many of the employee and vendor self service portals, including eBenefits, ePay, eProfile, eSupplier, which allow employees and vendors to manage their own personal data. The agreement with eVerge Group, Inc. will be for a not to exceed base amount of $4,975,275. It is recommended that a contingency fund of $840,000 be approved to provide the District flexibility in implementing unanticipated changes during the implementation. The term of this agreement will be from September 1, 2006 through October 31, 2007. Matt Knoepke, Consultant, presented Board Members with an update regarding the ERP and Phase II Contract and highlighted the following: Phase I Modules - Financial and Human Capital Management; Phase I Statistics; Who has Contributed?; Phase I Status; Phase II Modules and Intiatives; and Phase II - Cost. Board Members discussed the following topics: running dual financials; recruiting; and the application process. Dr. Johnson summarized the status of this project in three (3) sections: HR/personnel; hardware; and training. Mr. Graham suggested another workshop to discuss this topic and include procedures in place for an emergency situation. Mrs. Burdick thanked the PeopleSoft employees for all their hard work and dedication.
   Vote Results:
   Motion: Mark Hansen
   Second: Debra Robinson
   Tom Lynch	-	Aye
   Sandra Richmond	-	Aye
   Paulette Burdick	-	Aye
   Mark Hansen	-	Aye
   Debra Robinson	-	Aye
   Bill Graham	-	Aye

   
   
4. Adjourn: 4:15 p.m.